Event Request - Sitterwise

Your Information

Who should we follow up with?

Your Name *

Organization / Company

Email *

Phone

How did you hear about Sitterwise?

Event Details

The basics about your event.

What type of event is this? *

Event Name / Description *

Venue Name *

Venue Address *

Is this a single-day or multi-day event? *

Date

Start Time

End Time

Please describe the dates, times, and any variations per day. e.g., “May 9 & 16: 12–3pm rehearsal. May 17: 10:30am–6pm performance day.”

Children & Staffing

Help us plan the right team for your group.

Estimated number of children *

Age range *

How many children under age 3? Infants and toddlers require lower caregiver ratios, which affects staffing.

Any children with special needs, allergies, or medical conditions?

Will a parent or guardian remain on-site during the event? *

Venue & Logistics

These details make or break a smooth event.

Will there be a dedicated childcare room or area? *

Parking situation for caregivers * Our caregivers drive to the venue. We need to know where they can park and whether it’s free or validated.

On-site point of contact for the day of the event Who should our caregivers check in with when they arrive?

Are there any entry instructions? Gate codes, security check-in, specific doors, badge requirements, etc.

Meals, Bedtime & Activities

Events that cross mealtimes or go late have extra requirements.

Does the event overlap with a mealtime for the children? *

Yes No Snacks only

Who is providing meals for the children?

Will caregivers be included in the meal arrangements? Our caregivers work through mealtimes. We greatly appreciate when they’re included in meal planning.

Will the event go past 9:00 PM?

Yes No Possibly

Late-night events: When events go past 9:00 PM, younger children often need to wind down. We ask that the following be available in the childcare area:

Can you provide the following? (check all that apply) TV and/or projector for a movieA calm movie helps little ones wind down after a long event day. Pillows, blankets, or sleeping matsFor children who may fall asleep before pickup. Ability to dim the lights in the childcare room

Would you like our caregivers to bring organized activities?

Yes — bring crafts & activities No — we’ll handle entertainment We’ll provide activities for them to use

Our craft and activity kits are curated per age group and include art projects, games, and hands-on activities. A flat $100 supply fee covers materials for up to 25 children. We’ll coordinate delivery of supplies to the assigned caregiver in advance.

Additional Details

Anything else that will help us prepare.

Is there a dress code for caregivers?

Are there any areas that are off-limits to children?

Will parent volunteers or other staff also be helping? This helps us calibrate our staffing recommendation.

How should caregivers introduce themselves to the children?

Will you need a parent sign-in/sign-out sheet?

Yes — Sitterwise will provide We’ll provide our own Not needed

Anything else we should know?

Event Childcare Inquiry

Thank you!